Lake Forest Lease a Copy Machine FAQ

Did you know that all of the sensitive data that most copiers process STAYS on the hard drive? In the past few years, over 400,000 people have been affected, and over $2.5 million was spent in lawsuits due to improper disposal of customers’ information, not to mention the number of ruined credit and stolen identities. The best way to prevent this? By securing your data and erasing it safely and automatically after every scan, copy, or print!

Frequently Asked Questions

How do I get out of a copier lease?
There are several things you can do or look for that may allow you to terminate your lease. We will need to review your current lease, which you can email to us at servicedesk@effiservice.com, along with your contact information. If you need to write a termination letter to end your lease, don’t worry. We have a lease termination template letter that is already written and covers everything you need to state to legally end your lease. You can download it here.
Copier lease timeframes usually fall between 24 and 60 months but may also be shorter or longer depending on customer preferences and business requirements. While shorter terms allow upgrades before the technology becomes obsolete, longer ones lead to lower monthly premiums at greater commitment term lengths. The appropriate lease length varies depending on factors like budgeting, the anticipated life span of equipment, and future growth estimates for your business.

Most businesses pay between $150 and $650 a month to lease a multi-functional copy machine. However, EFFISERVICE leased color copiers start at only $140.00 per month. Contact us for more information regarding our rates and models.

Which is better for my business: inkjet copiers, laser copiers, or digital copiers?

Inkjet Copiers are ideal for businesses that emphasize color printing and have relatively low volume needs. Their vibrant color output and versatility in handling a variety of media types are worth noting, making them suitable for graphic design companies, ad agencies, and small offices with occasional color prints. Laser Copiers are designed for businesses with high print volumes, as they offer fast printing speeds, better text quality, and lower per-page printing costs compared to their inkjet counterparts. They’re highly efficient workhorses designed for offices, schools, or businesses with huge document printing requirements. Digital Copiers, also known as multifunctional devices, come equipped with advanced features like scanning, emailing, and networking abilities. Faxing directly from the device gives users an opportunity to send documents via email, network folders, or cloud storage, improving workflow efficiency by allowing one to scan documents directly into any email program, network folder, or cloud storage option chosen. Digital copiers are the go-to for firms seeking full document solutions integrated into existing office networks.

Leasing: A copier lease has many advantages, such as predictable monthly payments, maintenance services, and potential tax benefits like operating expense deductions on the lease payments. Essentially, it is the best option for businesses with intermittent printing needs or limited initial capital outlays as it spreads the cost over the term of a lease agreement. Renting: Copier rental is useful for short-term or occasional printing needs like events, temporary offices, or specific projects. Renting allows for high-quality printing equipment without any upfront investment or long-term obligations tied to buying or leasing; renting offers flexibility without any strings attached. Buying: Purchasing a copier enables its owner to have full control, making it suitable for businesses with stable print requirements and long-term objectives. Although initially costly compared to leasing and rentals, buying can lead to future savings, particularly among companies that have consistent print volumes and few equipment upgrades.
Your business’s printing volume and workflow requirements are the main factors that determine your ideal copier speed. For example, a copier with a speed of 20-30 pages per minute (PPM) may be enough for small businesses or departments with low to moderate printing needs. On the other hand, medium to large businesses with higher printing demands or centralized printing environments may benefit from copiers with speeds of 40-60 PPM or more to enhance their productivity. Additionally, consider factors such as print quality, paper handling capabilities, and network connectivity when selecting the appropriate copier speed for your business.
Most leases conform to 12, 24, 36, 39, 48, 60, & 63 month terms. The most common lease chosen in the industry is 36 months FMV.
Leasing becomes a less-than-ideal option when the monthly lease payments outweigh the benefits of ownership, which may be the case for small companies with minimal printing needs. Moreover, leasing might be inappropriate in cases where you need a specific type of copier that is only available for purchase and when you have enough money to buy one. Moreover, other businesses that require flexibility, or those whose printing demands are unpredictable, might find leasing quite restrictive as opposed to other alternatives.